Recreation Center Rentals

Recreation Center Rental Application [PDF]

1.  Payment in full is due seven (7) days before the date of permitted use.
2. Once booked and paid for no refunds or cancellations are issued for facility use permits.
3. All applications are subject to review and are to be submitted at least 30 days prior to event date unless otherwise authorized under the MPRB policies.
4. MPRB reserves the right to revoke a permit if an unavoidable scheduling conflict occurs or if an MPRB program or service requires the use of the permitted space. In this case every effort will be made to
   relocate the group to a same or similar space/location.
5. City of Minneapolis, Minneapolis Public Schools, Hennepin County, NRP Planning Committees, City of Minneapolis officially-recognized Neighborhood Associations, and Activity/Park Councils are exempt from fees and charges as long as their purpose remains consistent with MPRB mission and goals.
6. Elected government officials who wish to hold public meetings to conduct public business (i.e., nonelection campaign purpose) for Minneapolis constituents are not required to pay rental fees. Any required staffing fees remain applicable.
7. The MPRB limits the fee for use of all park gymnasiums/auditoriums/multi-purpose rooms to $26.00 per session for precinct caucuses held every even-numbered year on the fourth Tuesday in February or another date set by the County Auditor as set by law. Any staffing fees remain applicable. Other meetings set by Caucus groups are billed at the Board approved rates.

*Central, Farview, ML King, Northeast, Phillips, East Phillips, Coyle, Armatage. (Greater than 6,000 square feet) – If gym is divided then standard rate applies

• Staffing Fee: A $20.00 per hour staff fee shall be charged when rental occurs outside regular operating hours of the Recreation Center, or at any time when the group is so large that
  additional staff must be scheduled to accommodate the rental. Note: A two-hour minimum staffing fee shall be charged if rental occurs entirely outside regular operating hours.
• Percentage of Revenue Fee: If an admission fee is charged; or if revenue is collected from sale of any item(s); or if money is collected to pay someone providing a service associated with the event (e.g., a speaker or performer), then a percentage of gross revenue collected must be paid to the Minneapolis Park and Recreation Board, as follows: (applies if fees are collected on site)
  • Ten percent (10%) of gross revenue for non-profit organizations/government with a
    minimum of $25.00 paid in advance.
  • Twenty percent (20%) of gross revenue for all others with a minimum of $100.00 paid in
    advance.
• Clean-Up/Damage Deposit: Applicants assume all responsibility for and hereby agree to indemnify and hold harmless the MPRB against any losses,  damages, liabilities, action suits, proceedings, costs or expenses that the MPRB may incur or sustain or for  which it may become liable (including, but not limited to, personal and bodily injury to, or death of, persons  or damage to property) resulting or arising from the permitted event.
• Park Police Charge: Some uses, as determined by MPRB staff, may require the presence of park police at an amount per officer per hour at the current fee schedule, with a four-hour minimum.”

• Permits may be issued for up to one year in advance of the requested use.
• To ensure equitable access to facilities, permits may be limited in scope and length as determined by MPRB staff.
• MPRB reserves the right to deny approval of a permit application if it determines it is in the best public interest to do so.
• Use of park equipment should be requested at time of permit application. If the equipment is available and approved for use, it shall be listed on the permit.
• A permit is not transferable to any other person or organization.
• Recreation Centers are generally available for rentals between the hours of 6:00am and 12:00am (midnight). In addition, any use of a Recreation Center beyond 12:00 midnight must be approved by the Superintendent of the Minneapolis Park and Recreation Board, or his/her authorized representative.
• Recreation Centers are generally not available for rentals on the following holidays: New Year’s Day, Fourth of July, Thanksgiving, Christmas Eve, Christmas Day and New Year’s Eve.

• Keys will not be issued to any individual or group. MPRB personnel must open and close the facility.
• A group or individual conducting an event open to the public and bringing equipment, apparatus, or other objects into the park which are not a permanent and customary feature of the facility, or which could present a liability hazard, are required to provide a certificate of insurance, naming Minneapolis Park and Recreation Board as an “additional insured”, in the amount of $1,500,000 for General Liability Coverage. In addition, approval for such equipment must be obtained and listed on the permit.

• Organizations may operate concessions for sale of goods and items not explicitly forbidden, provided the necessary food handling permits from the Health Department for open foods have been granted and that said organization has provided MPRB with a copy of this permit and follows the Board approved fees as follows:
  • Ten percent (10%) of gross revenue for non-profit organizations/government with a minimum of $26.00 paid in advance.
  • Twenty percent (20%) of gross revenue for all others with a minimum of $100.00 paid in advance.
• Persons under the influence of intoxicating liquor or narcotic drugs shall not enter, be or remain on park grounds or in the recreation center, nor shall any person bring within, possess, give away, sell or transfer any intoxicating liquors or narcotic drugs in the park or recreation centers.
• Persons shall not gamble for money or other valuables within the center or in any park area.
•  Organizations may not deface any portion of the building in furtherance of their activity. All decorations must be cleared with the Minneapolis Park and Recreation Board staff in advance of the scheduled activity.
• All persons, groups or organizations using the facilities shall be responsible for damaged, broken or missing property and shall reimburse the Minneapolis Park and Recreation Board for all such losses incurred.
• The attachment of any objects, banners or material to trees, light poles or sculptures is prohibited. Also, digging or penetrating of ground or surface is prohibited unless approved on the permit and utility lines are identified and located.
• Cars and trucks are not permitted to operate on park premises, other than on roadways or in parking lots, unless specific permission is obtained for the purpose of delivering and removing authorized equipment. In no case shall a vehicle operate from one-half hour prior to the event until the end of the event, after dispersal of those attending.
• Organizations are reminded that Minneapolis Park and Recreation Board employees are forbidden to accept any gratuities, whether tangible or intangible.
• The permit holder or designee, known to and approved by the Minneapolis Park and Recreation Board, is required to be on site during the entire event, including preparation and clean-up/take down.
• Organizations sponsoring meetings, events, fund drives and other civic or community functions shall be allowed to post placards, notices, advertisements or pamphlets, which invite the general public to attend such events, on the bulletin board in recreation centers, provided that space is available and said action is approved by the appropriate Recreation staff person.
• For any public activity held at an MPRB facility, Permit Holder shall comply with all applicable local, state and federal laws and regulations prohibiting discrimination of any kind.
• The appropriate Recreation staff person shall be responsible for assignment of rooms and empowered to make immediate decisions not otherwise covered.