Request for Public Data
- All requests are to be made in writing by completing the Request for Public Data Form available on the Park Board website under Operational Procedures, at Customer Service and in the Board book at each meeting.
- The requestor may submit the Request for Public Data form in person, through the mail , via fax 612‐230‐6513 or by email to firstname.lastname@example.org
- Requests may be made during normal business hours of 8:00 a.m. to 4:30 p.m., Monday through Friday excepting legal holidays.
B. Information to include in the Request
- Clearly describe the data that is being requested.
- If the request is unclear, the MPRB will ask for clarification from the requestor.
- All requests are renewable after thirty days. To renew a request notify the MPRB in writing by completing the Request for Public Data Form.
C. Response from the MPRB for Public Data
- Response to requests for public data will be made as soon as reasonably possible.
- The MPRB is not required to produce data in a particular form or format if the data is not maintained in that form or format.
- If the requested data is not public, the MPRB will cite the specific statutory section, temporary classification or specific provision of federal or state law that classifies the data as not public.
- The MPRB is not required to answer questions that are not requests for data.
D. Inspection of Public Data
- The requestor has the right to look at public data at no cost.
- The MPRB does not charge a fee for separating public data from data that is not public.
- Inspection of data must be made during normal business hours of 8:00 a.m. to 4:30 p.m. Monday through Friday excepting legal holidays.
- If MPRB keeps the data in electronic format, the requestor may inspect public data on his/her own computer, and may print or download the data using his/her own computer, at no cost.
- If the requestor does not understand some of the data (technical terminology, abbreviations, or acronyms) they should contact the MPRB Responsible Authority and ask for an explanation.
E. Copying of Public Data
- The requestor has the right to have a copy of any data that they have a right to see.
- MPRB has the right to charge a reasonable fee for providing copies.
- MPRB will provide requested copies as soon as reasonably possible
- MPRB may require a portion or full payment in advance.
- If the copies of data have commercial value, the Park Board will charge a fee in addition to the fee for the copies. 6. Data and copy fees may be charged as long as they are reasonable. Rates listed in the MPRB Data Charges for Access to Public Data document
F. Summary Data
- Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data.
- MPRB will prepare summary data if the requestor makes a request in writing using the data request form and pre‐pay for the cost of creating the data.
- The MPRB may delegate the preparation of summary data to any one outside of the MPRB, including the requestor, if:
- That person/purpose is set forth in writing,
- The person agrees not to release any of the private or confidential data use to prepare the summary data, and
- The MPRB reasonably determines that the access will not compromise private or confidential data on individuals.
The Minneapolis Park and Recreation Board Responsible Authority is Christy Tuuri. Questions or concerns regarding problems in obtaining access to data or other data practices problems are to be directed to the Data practices compliance official, Jennifer Ringold. Minneapolis Park and Recreation Board 2117 West River Road Minneapolis, MN 55411‐2227 (612) 230‐6400 (612) 230‐6500 FAX
Minneapolis Park & Recreation Board Minnesota Government Data Practices Act Data Subject Rights and Access Policy BACKGROUND Minnesota Statutes classifies data that Minneapolis Park & Recreation Board keeps about individuals as: public, private, or confidential. An individual is a living human being. POLICY An individual asked to supply private or confidential data concerning the individual will be informed of:
- (a) the purpose and intended use of the requested data within the Minneapolis Park & Recreation Board;
- (b) whether the individual may refuse or is legally required to supply the requested data;
- (c) any known consequence arising from supplying or refusing to supply private or confidential data; and
- (d) the identity of other persons or entities authorized by state or federal law to receive the data.
This requirement does not apply when an individual is asked to supply investigative data, pursuant to Minnesota statute section 13.82, subdivision 7, to a law enforcement officer. Access to data by individual. Upon written request to the responsible authority, an individual will be informed whether the individual is the subject of stored data on individuals, and whether it is classified as public, private or confidential. Upon further written request, an individual who is the subject of stored private or public data on individuals will be shown the data without any charge and, if desired, will be informed of the content and meaning of that data. After an individual has been shown the private data and informed of its meaning, the data need not be disclosed to that individual for six months thereafter unless a dispute or action pursuant to Minnesota Statutes, section 13.04 is pending or additional data on the individual has been collected or created. The responsible authority will provide copies of the private or public data upon request by the individual subject of the data. The responsible authority may require the requesting person to pay the actual costs of making and certifying the copies. The responsible authority will comply immediately, if possible, with any request made pursuant to Minnesota Statutes, section 13.04 subdivision 3, or within ten days of the date of the request, excluding Saturdays, Sundays and legal holidays, if immediate compliance is not possible. Procedure when data is not accurate or complete. A) An individual subject of the data may contest the accuracy or completeness of public or private data. To exercise this right, an individual shall notify in writing the responsible authority describing the nature of the disagreement. The responsible authority will within 30 days either:
- (1) correct the data found to be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete data, including recipients named by the individual; or
- (2) notify the individual that the Minneapolis Park & Recreation Board believes the data to be correct. Data in dispute will be disclosed only if the individual’s statement of disagreement is included with the disclosed data. The determination of the responsible authority may be appealed pursuant to the provisions of the Administrative Procedure Act relating to contested cases.
B) Data on individuals that have been successfully challenged by an individual will be completed, corrected, or destroyed by the Minneapolis Park and Recreation Board without regard to the requirements of Minnesota Statutes section 138.17. After completing, correcting, or destroying successfully challenged data, the Minneapolis Park & Recreation Board may retain a copy of the commissioner of administration’s order issued under Minnesota Statutes chapter 14 or, if no order were issued, a summary of the dispute between the parties that does not contain any particulars of the successfully challenged data. The Minneapolis Park & Recreation Board Responsible Authority is Jennifer Ringold. Questions or concerns regarding problems in obtaining access to data or other data practices problems are to be directed to the Data Practices Compliance Official, Christy Tuuri. Minneapolis Park and Recreation Board 2117 West River Road Minneapolis, MN 55411‐2227 (612) 230‐6400 (612) 230‐6500 FAX
Request for Public Data Form
The Minneapolis Park & Recreation Board (MPRB) requires that members of the public requesting access to data collected, maintained or disseminated by the MPRB specify in writing the specific data being requested through the use of this form. A PDF version of this form can be viewed/downloaded here.